2025.10.26 – How to Confirm a DigiD Authorisation and Follow Up Effectively with Your Dutch Tax Advisor

Key Takeaways

• Activating a DigiD authorisation allows a professional to manage your taxes securely without sharing personal login data.
• Once authorisation is complete, confirming that your tax adviser can access your records helps prevent delays.
• A timely, polite follow-up strengthens collaboration and ensures your 2024 return starts on schedule.
• Choosing the right communication tone — friendly or formal — supports a professional yet comfortable relationship.

Story & Details

When working with a tax consultant in the Netherlands, one essential step is granting access through the national digital identity system, known as DigiD (short for “Digital Identification”). This system verifies your identity for government services and enables authorised professionals to act on your behalf.

After submitting the authorisation (machtiging, in Dutch), the adviser can prepare your 2024 income-tax return, but confirmation on both sides is key. Many professionals appreciate a short message confirming the authorisation’s success and asking when they expect to begin. This prevents uncertainty, ensures the system connection is live, and shows readiness to collaborate.

In practice, keeping communication courteous and concise — thanking the adviser, confirming the completed authorisation, and requesting a timeline — encourages quick, clear responses. It’s a small gesture that builds trust and keeps your financial process running smoothly.

Why It Matters

Digital authorisation replaces the need to exchange passwords or documents containing personal data. It is safer, traceable, and fully recognised by the Belastingdienst (Dutch Tax Administration). Once a client authorises a professional, the latter logs in using their own DigiD credentials and a special access code, gaining limited rights to manage tax affairs.

By confirming that the authorisation is visible on the adviser’s side, clients make sure that the process has synchronised successfully in government databases. If there are delays, this early check avoids missed deadlines and keeps compliance intact.

In addition, clear professional communication — polite but precise — reflects mutual respect and sets a constructive tone for all future exchanges.

Lessons for Better Collaboration

• Confirm completion: Always verify that the authorisation is active before expecting work to begin.
• Follow up with purpose: Ask when the task will start and whether any additional information is needed.
• Stay concise: Long explanations can delay action; direct questions invite quick replies.
• Match tone to context: Friendly messages work for informal cooperation, while formal language suits official correspondence.
• Keep records: Save confirmation emails or screenshots of completed authorisations for future reference.

Conclusions

Granting and confirming a DigiD authorisation marks the true start of the tax-return process. A short, well-timed follow-up not only confirms that your adviser can access the necessary data but also sets the right rhythm for efficient collaboration. In cross-border or expat situations, this kind of clarity is invaluable. It’s quick. It’s secure. And it ensures everyone knows exactly what comes next.

Sources

• DigiD official authorisation information: https://www.digid.nl/en/apply-and-activate/authorisation/
• Explanation of DigiD from the Dutch government: https://www.digid.nl/en/about-digid/
• DutchReview guide for expats: https://dutchreview.com/expat/guide-getting-a-digid-in-the-netherlands/
• YouTube overview of DigiD system: https://www.youtube.com/watch?v=IwV7KCne4iU

Appendix – Definitions & Translations

DigiD
A national digital identity platform in the Netherlands that allows residents to access government services online using personal credentials. It stands for Digital Identification.

Authorisation (Machtiging)
The formal process of granting another person or organisation limited access to perform tasks within Dutch government systems on one’s behalf.

Belastingdienst
The Dutch Tax Administration, responsible for collecting taxes and managing national insurance contributions.

2024 Tax Return
The individual income-tax declaration for the fiscal year 2024, usually filed digitally via the Belastingdienst website between March and May 2025.